Last updated: 23 March 2022
- “Outerscore”, “we,” “our” and “us” means Outerscore GmbH
- “Controller” for the purposes of the GDPR, other data protection laws applicable in member states of the European Union and other provisions related to data protection: Outerscore GmbH, Speditionstrasse 15a, 40221 Düsseldorf, Germany.
- “Personal Information” generally has the same meaning as personal data or personal identifiable information (PII). It includes any information relating to an identified or identifiable natural person. This means any individual who can be identified directly or indirectly by reference to an identifier such as name, identification number, location data, online identifiers (for example, IP addresses – if they can be used to identify you) or to one or more factors specific to the physical, physiological, genetic, mental, economic, cultural or social identity of that natural person.
Outerscore key principles related to data privacy are described in the following paragraphs:
§ 1 We limit how, and with whom, we share your Personal Information
Outerscore will only share your Personal Information with others for the following purposes:
- At your request;
- To process or service a transaction or product authorized or requested by you;
- When required by law to disclose such information to appropriate authorities;
- To companies that assist us in marketing, placement and servicing our products and services; for example, in order to support our information technology or to handle mailings on our behalf;
- to our event sponsors and partners in connection with event registrations and marketing events, which may include sharing Personal Information with our sponsors and partners for their own commercial purposes if permitted by applicable law without your consent (See “Marketing Information” section herein);
- to companies that assist us in our job recruiting efforts or evaluating job applications; and
- to our professional advisers.
§ 2 We collect only the information necessary to deliver the products and services you request.
Outerscore collects only the Personal Information necessary to serve your needs, to protect against fraud, to fulfill legal and regulatory requirements, and for the other purposes set forth below:
|Personal Information||Purpose||Legal Basis|
|Information we receive from you when (i) you visit www.Outerscore.com and other Outerscore websites and (ii) any other information you subsequently provide to us orally, in writing or through the internet: this may include your full name, postal address, e-mail address, employer/business and professional information, job titles, telephone numbers, demographic information, IP address.||The Personal Information is used in providing the website and answering requests from you (e.g. if you choose to register to receive information about our products and services or if you enquire about these, we will use your Personal Information in order to respond).||The processing is necessary for the performance of a contract to which you are party or in order to take steps at the request of you prior to entering into a contract. Processing is necessary for the purposes of our legitimate interests, i.e. providing a website for information and use. Your consent (if such consent is required by law).|
|Name, address, e-mail address and other information about your transactions and communications with us.||The Personal Information is used to process or service a transaction or product authorized or requested by you.||The processing is necessary for the performance of a contract to which you are party or in order to take steps at the request of you prior to entering into a contract.|
|Name, address, e-mail address and other contact information||To periodically contact you to inform you of new products, events and/or services we provide or that we consider to be of interest to you, and to provide to our event sponsors and business partners which enables them to inform you of products or services they provide that they consider to be of interest to you.||Your consent (if such consent is required by law)|
|IP address and other information submitted by your browser||To diagnose any problems with our server and administer our website.||Processing is necessary for the purposes of our legitimate interests, i.e. providing a website for information and use.|
|Application data, including name, address, email, phone number, CV/resume, birthdate, education and job history, candidate job titles, any personal information you elect to provide via cover letters or links to third party sites (e.g., LinkedIn, etc.), gender, if you elect to share that information during the job application process, photograph, and such as passport or social security number numbers, proof of citizenship, and work permits.||Processing is required to enable us to administer the recruiting process, including the set-up of an electronic applicant file, managing your application, organizing interviews. We may retain your Personal Information following your application.||Primarily, the processing is necessary to take steps for entering into a contract with you. We also have a legitimate interest to (i) store your data for a period of up to 2 years (unless local legal or regulatory requirements prescribe a shorter period) following the conclusion of an unsuccessful application and/or (ii) to retain and use your data as far as necessary for the establishment, exercise or defense of legal claims.|
|All of the above||For compliance with legal and regulatory requirements and corporate governance obligations.||Processing is necessary for compliance with legal obligations to which we are subject.|
§ 3 We establish safeguards to help ensure the security and confidentiality of your information
Outerscore restricts access to your information to our employees who need it to do their job. Employees with access to your information are required to strictly maintain the confidentiality of such information. Outerscore maintains physical, electronic and procedural safeguards that comply with Industry standards to protect your company’s information. We routinely test our information systems and websites to help ensure that unauthorized access does not occur. We also maintain strict IT security processes certified according to ISO27001.
§ 4 We keep your Personal Information for as long as it is necessary to do so to fulfil the purposes for which it was collected as described above
The criteria we use to determine data retention periods for Personal Information includes the following: (i) Retention in case of queries: We will retain it for a reasonable period after the relationship between us has ceased in case of queries from you; (ii) Retention in case of claims: We will retain it for the period in which you might legally bring claims against us; (iii) Retention in accordance with legal and regulatory requirements: We will consider whether we need to retain it after the period described in (ii) because of a legal or regulatory requirement, e.g. to comply with tax or fiscal duties; (iv) Retention in case of job applications: If you applied for a job offering with Outerscore and have not been successful, your application data will be retained in our talent pool for a limited period which is defined individually by the users of our cloud service in compliance with GDPR.
§ 5 Marketing Information
With your consent (if obtaining such consent is required by law), we will keep your name, address and contact details (including telephone numbers and email addresses) in our databases and may from time to time use that information to make you aware of our related products and services as well as updates on developments in our industry sector generally which may be of interest to you. We may contact you in writing, by telephone or email for this. If at any time you decide that you do not want your contact details used or shared for these purposes, where applicable, you may object or revoke your consent for receiving marketing communications by following the instructions in the relevant marketing communication (e.g., clicking on the “Unsubscribe” button) or by contacting us.
§ 6 Security Statement
We take reasonable precautions to protect your information. In particular, we implemented appropriate technical and organisational measures designed to ensure a level of security appropriate to the risk, including as appropriate: (a) pseudonymisation (such as where data is separated from direct identifiers so that linkage to an identity is not possible without additional information that is held separately) and encryption, (b) protecting the ongoing confidentiality, integrity, availability and resilience of systems and services used to process your Personal Information, (c) providing the ability to restore the availability and access to Personal Information in a timely manner in the event of a physical or technical incident; and (d) maintaining a process for regularly testing, assessing and evaluating the effectiveness of technical and organizational security measures. We maintain appropriate physical, electronic and procedural safeguards to ensure the security, integrity and privacy of your personal information within our company that have been certified according to the ISO27001 IT security standard. Only employees who may require your information to perform a specific job are granted access to your Personal Information. Furthermore, all employees are kept up to date on our security and privacy practices.
§ 7 Third Party Websites
§ 8 Automatically Collected Data
When accessing our websites, your internet browser automatically transmits data for technical reasons. The following data is stored separately from other data that you may provide to us:
- Date and time of access,
- Browser type / version,
- Operating system used,
- URL of the previously visited website,
- Amount of data sent.
This data is exclusively saved for technical purposes and will not be associated to a specific person at any point of time.
§ 9 Privacy Statement for Social Plugins
On this website, we use plugins of the following companies: facebook.com, Facebook Inc., 1601 S. California Ave, Palo Alto, CA 94304, USA and Twitter.com, the Twitter Inc., 795 Folsom St., Suite 600, San Francisco CA 94107, USA. One can recognize the plugins by the respective network logo, for example by the icon of a clenched fist with a raised, upwardly facing thumb or the addition of “recommendation”, “Like”, “comment” or “I like this”. Simply calling up our website does not create a direct connection and does not forward data to the servers of the social networks through the Internet browser you use. The “Like” button only becomes active when move over it with the cursor and click it after showing the information that the “Like” button is only activated by clicking it. Then you can leave your recommendation with a second click. If you have activated the “Like” button, various data is transmitted to the social network. These may include:
- Date and time of the visit of the website
- URL of the site on which the visitor is
- URL of the site that the visitor had visited previously
- Used browser and used operating system
- IP-address of the user
If you are logged in on Facebook, Twitter or Google+ during the visit of our site, it is not excluded that the provider assigns the website visit to your network account. If you use the plug-in functions (for example, clicking the “Like” button, leaving a comment), this information is also transmitted from your browser directly to the respective social network and possibly stored there. Purpose and scope of data collection and further processing and use of data by the networks may be taken from be the privacy policies of Facebook [http://www.facebook.com/policy.php] and Twitter [http://twitter.com/privacy].
§ 10 Privacy Statement for the Web Analytics Service Google Analytics
§ 11 Privacy Statement for the Web Analytics Service Google AdSense
This website uses Google Adsense, a web advertising service of Google Inc., USA („Google”). Google Adsense uses “Cookies” (text files) that are stored on your computer, to help analyse how users use the website. Google Adsense also uses so-called “Web beacons” (small invisible images) to collect information. The use of Web beacons enables simple actions such as the visitor traffic on the website to be recorded and collected. The information generated by the cookie and / or Web Beacon about your use of this website (including your IP address) is transmitted to a Google server in the USA and stored there. Google will use this information to evaluate your use of the site in view of the ads, compiling reports on website activity for website operators and providing other services related to website and internet use. Google may also transfer this information to third parties, if required by law or where such third parties process the information on behalf of Google. Google will not associate your IP address with other data held by Google. You can avoid storing cookies on your hard drive and the display of Web Beacons by choosing “do not accept cookies” in your browser settings (in MS Internet Explorer under “Tools> Internet Options> Privacy> Settings”, in Firefox under “Tools> Options> Privacy> cookies”); however, we point out that you may not be able to use all features of this website in this case.You can object to the use of your pseudonymous data by installing a browser add-on at any time. This can be downloaded here:https://www.google.com/settings/u/0/ads/plugin?hl=de
§ 12 Privacy Statement for the ”Google Remarketing“ and “Similar Audiences “-Functions of Google Inc.
§ 13 Privacy Statement for the “Google AdWords Conversion-Tracking“ of Google Inc.
§ 14 Right to Information
At any time, you have the right to request the stored information about yourself. Likewise, you have the right to correct inaccurate data, blocking and deletion. To do so, please contact “firstname.lastname@example.org”.
§ 15 Consent Revocation
If we ask you to authorize the processing of data within the scope of our online service, you have the right to revoke your consent with future effect at any time. In this case, your Personal Data will be deleted immediately.
This privacy statement represents our data processing in place. We therefore reserve the right to adjust this privacy statement to our data processing at any time. The latest version can be found at https://www.outerscore.com/data-privacy/