Data Privacy

Last updated: 04 November 2020

Outerscore is committed to protecting and respecting your privacy. In this data privacy policy (“Data Privacy Policy“), we explain how Outerscore collects, uses, discloses and protects the personal information that is submitted to us, including, for example, when accessing and using Outerscore websites and applications.

Our Data Privacy Policy has been designed to comply with applicable data privacy laws, in particular, the EU General Data Protection Regulation (“GDPR”). If the GDPR does not apply to you, not all terms of this Privacy Policy may be relevant to you.

Terms used in this Data Privacy Policy:

  • “Outerscore”, “we,” “our” and “us” means Outerscore GmbH
  • “Controller” for the purposes of the GDPR, other data protection laws applicable in member states of the European Union and other provisions related to data protection: Outerscore GmbH, Speditionstrasse 15a, 40221 Düsseldorf, Germany.
  • “Personal Information” generally has the same meaning as personal data or personal identifiable information (PII). It includes any information relating to an identified or identifiable natural person. This means any individual who can be identified directly or indirectly by reference to an identifier such as name, identification number, location data, online identifiers (for example, IP addresses – if they can be used to identify you) or to one or more factors specific to the physical, physiological, genetic, mental, economic, cultural or social identity of that natural person.

Outerscore key principles related to Data Privacy are described in the following 4 paragraphs:

§ 1 We limit how, and with whom, we share your Personal Information

Outerscore will only share your Personal Information with others for the following purposes:

  • At your request;
  • To process or service a transaction or product authorized or requested by you;
  • When required by law to disclose such information to appropriate authorities;
  • To companies that assist us in marketing, placement and servicing our products and services; for example, in order to support our information technology or to handle mailings on our behalf;
  • to our event sponsors and partners in connection with event registrations and marketing events, which may include sharing Personal Information with our sponsors and partners for their own commercial purposes if permitted by applicable law without your consent (See “Marketing Information” section herein);
  • to companies that assist us in our job recruiting efforts or evaluating job applications; and
  • to our professional advisers.

§ 2 We collect only the information necessary to deliver the products and services you request.

Outerscore collects only the Personal Information necessary to serve your needs, to protect against fraud, to fulfill legal and regulatory requirements, and for the other purposes set forth below:

Personal Information Purpose Legal Basis
Information we receive from you when (i) you visit www.Outerscore.com and other Outerscore websites and (ii) any other information you subsequently provide to us orally, in writing or through the internet: this may include your full name, postal address, e-mail address, employer/business and professional information, job titles, telephone numbers, demographic information, IP address. The Personal Information is used in providing the website and answering requests from you (e.g. if you choose to register to receive information about our products and services or if you enquire about these, we will use your Personal Information in order to respond). The processing is necessary for the performance of a contract to which you are party or in order to take steps at the request of you prior to entering into a contract. Processing is necessary for the purposes of our legitimate interests, i.e. providing a website for information and use. Your consent (if such consent is required by law).
Name, address, e-mail address and other information about your transactions and communications with us. The Personal Information is used to process or service a transaction or product authorized or requested by you. The processing is necessary for the performance of a contract to which you are party or in order to take steps at the request of you prior to entering into a contract.
Name, address, e-mail address and other contact information To periodically contact you to inform you of new products, events and/or services we provide or that we consider to be of interest to you, and to provide to our event sponsors and business partners which enables them to inform you of products or services they provide that they consider to be of interest to you. Your consent (if such consent is required by law)
IP address and other information submitted by your browser To diagnose any problems with our server and administer our website. Processing is necessary for the purposes of our legitimate interests, i.e. providing a website for information and use.
Application data, including your name, address, email, phone number, CV/resume, birthdate, education and job history, candidate job titles, any personal information you elect to provide via cover letters or links to third party sites (e.g., LinkedIn, etc.), gender, if you elect to share that information during the job application process, photograph, and such as passport or social security number numbers, proof of citizenship, and birth certificates. Processing is required to enable us to administer the recruiting process, including the set-up of an electronic applicant file, managing your application, organizing interviews. We may retain your Personal Information following your application. Primarily, the processing is necessary to take steps for entering into a contract with you. We also have a legitimate interest to (i) store your data for a period of up to 2 years (unless local legal or regulatory requirements prescribe a shorter period) following the conclusion of an unsuccessful application and/or (ii) to retain and use your data as far as necessary for the establishment, exercise or defense of legal claims.
All of the above For compliance with legal and regulatory requirements and corporate governance obligations. Processing is necessary for compliance with legal obligations to which we are subject.

 

Where you wish to provide us with Personal Information about another person, including colleagues or the persons you act on behalf of, you must ensure that you have their prior permission to do this. You must also share with them a copy of this Privacy Policy as well as any other relevant privacy statements (see above) before you ask them for this permission.

We collect Personal Information for the purposes described above when you visit www.outerscore.com and other Outerscore websites and from public sources, such as recruiting and business portals (e.g. www.linkedin.com).

 

§ 3  We establish safeguards to help ensure the security and confidentiality of your information

Outerscore restricts access to your information to our employees who need it to do their job. Employees with access to your information are required to strictly maintain the confidentiality of such information.

Outerscore maintains physical, electronic and procedural safeguards that comply with Industry standards to protect your company’s information. We routinely test our information systems and websites to help ensure that unauthorized access does not occur. We also maintain strict IT security processes certified according to ISO27001.

 

§ 4 We keep your Personal Information for as long as it is necessary to do so to fulfil the purposes for which it was collected as described above

The criteria we use to determine data retention periods for Personal Information includes the following: (i) Retention in case of queries: We will retain it for a reasonable period after the relationship between us has ceased in case of queries from you; (ii) Retention in case of claims: We will retain it for the period in which you might legally bring claims against us; (iii) Retention in accordance with legal and regulatory requirements: We will consider whether we need to retain it after the period described in (ii) because of a legal or regulatory requirement, e.g. to comply with tax or fiscal duties; (iv) Retention in case of job applications: If you applied for a job offering with Outerscore and have not been successful, your application data will be retained in our talent pool for a limited period as defined in Principle 2.

§ 5 Marketing Information

With your consent (if obtaining such consent is required by law), we will keep your name, address and contact details (including telephone numbers and email addresses) in our databases and may from time to time use that information to make you aware of our related products and services as well as updates on developments in our industry sector generally which may be of interest to you. We may contact you in writing, by telephone or email for this. If at any time you decide that you do not want your contact details used or shared for these purposes, where applicable, you may object or revoke your consent for receiving marketing communications by following the instructions in the relevant marketing communication (e.g., clicking on the “Unsubscribe” button) or by contacting us.

§ 6 Security Statement

We take reasonable precautions to protect your information. In particular, we implemented appropriate technical and organisational measures designed to ensure a level of security appropriate to the risk, including as appropriate: (a) pseudonymisation (such as where data is separated from direct identifiers so that linkage to an identity is not possible without additional information that is held separately) and encryption, (b) protecting the ongoing confidentiality, integrity, availability and resilience of systems and services used to process your Personal Information, (c) providing the ability to restore the availability and access to Personal Information in a timely manner in the event of a physical or technical incident; and (d) maintaining a process for regularly testing, assessing and evaluating the effectiveness of technical and organizational security measures. We maintain appropriate physical, electronic and procedural safeguards to ensure the security, integrity and privacy of your personal information within our company that have been certified according to the ISO27001 IT security standard. Only employees who may require your information to perform a specific job are granted access to your personal identifiable information. Furthermore, all employees are kept up to date on our security and privacy practices.

§ 7 Third Party Websites

Our websites and mobile apps may contain links to third-party websites. If you follow these links, you will exit our websites or mobile apps. This privacy policy does not apply to websites of third parties. Outerscore cannot accept liability for the use of your Personal Information by these third parties. Your use of these websites is at your own risk. For more information on how these third parties treat your Personal Information, please check their privacy policy (if available).

§ 8 Automatically Collected Data

When accessing our websites, your internet browser automatically transmits data for technical reasons. The following data is stored separately from other data that you may provide to us:

  • Date and time of access,
  • Browser type / version,
  • Operating system used,
  • URL of the previously visited website,
  • Amount of data sent.

This data is exclusively saved for technical purposes and will not be associated to a specific person at any point of time.

§ 9 Privacy Statement for Social Plugins 

On this website, we use plugins of the following companies inter alia: facebook.com, Facebook Inc., 1601 S. California Ave, Palo Alto, CA 94304, USA and Twitter.com, the Twitter Inc., 795 Folsom St., Suite 600, San Francisco CA 94107, USA. One can recognize the plugins by the respective network logo, for example by the icon of a clenched fist with a raised, upwardly facing thumb or the addition of “recommendation”, “Like”, “comment” or “I like this”. Simply calling up our website does not create a direct connection and does not forward data to the servers of the social networks through the Internet browser you use. The “Like” button only becomes active when move over it with the cursor and click it after showing the information that the “Like” button is only activated by clicking it. Then you can leave your recommendation with a second click. If you have activated the “Like” button, various data is transmitted to the social network. These may include:

  • Date and time of the visit of the website
  • URL of the site on which the visitor is
  • URL of the site that the visitor had visited previously
  • Used browser and used operating system
  • IP-address of the user

If you are logged in on Facebook, Twitter or Google+ during the visit of our site, it is not excluded that the provider assigns the website visit to your network account. If you use the plug-in functions (for example, clicking the “Like” button, leaving a comment), this information is also transmitted from your browser directly to the respective social network and possibly stored there. Purpose and scope of data collection and further processing and use of data by the networks may be taken from be the privacy policies of Facebook [http://www.facebook.com/policy.php] and Twitter [http://twitter.com/privacy].

§ 10 Privacy Statement for the Web Analytics Service Google Analytics

This website uses Google Analytics, a web analytics service provided by Google, Inc. (“Google”). Google Analytics uses “cookies”, which are text files placed on your computer, to help the website analyze how users use the site. The information generated by the cookie about your use of the website will be transmitted to and stored by Google on servers in the United States. IP anonymization is activated on this website. Thus, Google will truncate/anonymize the last octet of the IP address for Member States of the European Union as well as for other parties to the Agreement on the European Economic Area. Only in exceptional cases, the full IP address is sent to and shortened by Google servers in the USA. On behalf of the website provider Google will use this information for the purpose of evaluating your use of the website, compiling reports on website activity for website operators and providing other services relating to website activity and internet usage to the website provider. Google will not associate your IP address with any other data held by Google. You may refuse the use of cookies by selecting the appropriate settings on your browser. However, please note that if you do this, you may not be able to use the full functionality of this website. Furthermore you can prevent Google’s collection and use of data (cookies and IP address) by downloading and installing the browser plug-in available under https://tools.google.com/dlpage/gaoptout?hl=en-GB.

§ 11 Privacy Statement for the Web Analytics Service Google AdSense

This website uses Google Adsense, a web advertising service of Google Inc., USA („Google”). Google Adsense uses “Cookies” (text files) that are stored on your computer, to help analyse how users use the website. Google Adsense also uses so-called “Web beacons” (small invisible images) to collect information. The use of Web beacons enables simple actions such as the visitor traffic on the website to be recorded and collected. The information generated by the cookie and / or Web Beacon about your use of this website (including your IP address) is transmitted to a Google server in the USA and stored there. Google will use this information to evaluate your use of the site in view of the ads, compiling reports on website activity for website operators and providing other services related to website and internet use. Google may also transfer this information to third parties, if required by law or where such third parties process the information on behalf of Google. Google will not associate your IP address with other data held by Google. You can avoid storing cookies on your hard drive and the display of Web Beacons by choosing “do not accept cookies” in your browser settings (in MS Internet Explorer under “Tools> Internet Options> Privacy> Settings”, in Firefox under “Tools> Options> Privacy> cookies”); however, we point out that you may not be able to use all features of this website in this case.

You can object to the use of your pseudonymous data by installing a browser add-on at any time. This can be downloaded here:

https://www.google.com/settings/u/0/ads/plugin?hl=de

§ 12 Privacy Statement for the ”Google Remarketing“ and “Similar Audiences “-Functions of Google Inc.

This website uses the remarketing or “similar audiences” feature of Google Inc., 1600 Amphitheatre Parkway, Mountain View, CA 94043, United States (“Google”). You can be addressed individually with advertising by custom and interest-based ads will appear when you called other sites in the “Google Display Network”. “Google Remarketing” or the “similar audiences” use so-called “Cookies”, for it. These are text files that are stored on your computer that help analyse how you use the website. Via these text files your visits and anonymised data on the use of the site are recorded. Personal data is not recorded. If you visit another web page in the so-called “Google Display Network”, advertisements may be displayed that take into account with high probability previously visited product and information sections on our website.

You can prevent the “Google Remarketing” or “similar audiences” function by preventing the use of cookies by selecting the appropriate settings on your browser. We point out, however, that you may not use not all features of this website to their full extent in this case. You can also prevent the data generated by the cookie about your use of the website to Google and the processing of these data by Google, by downloading and installing an available browser plugin at the following link: https: // www .google.com / settings / ads / plugin? hl = en. You can also disable the use of cookies by third parties by the deactivation page of Network Advertising Initiative call (Network Advertising Initiative) under http://www.networkadvertising.org/choices/ and implement the further information referred to therein to opt-out. The privacy policy of Google remarketing with further information see: http://www.google.com/privacy/ads/.

§ 13 Privacy Statement for the “Google AdWords Conversion-Tracking“ of Google Inc.

Our website employs the Google ad tool “Google-Adwords”. As part of this, our website employs the analysis service “Conversion-Tracking” from Google Inc., 1600 Amphitheatre Parkway, Mountain View, CA 94043 USA, hereinafter referred to as “Google“. If you access our site by way of a Google ad, a cookie is placed on your computer. Cookies are small text files that your internet browser downloads and stores to your computer. These so-called “conversion cookies” cease to be active after 30 days and are not used to identify you personally. If you visit certain pages of our website while the cookie is still active, we and Google know that you, as user, have clicked on ads placed on Google and were redirected to our site. Google uses the information obtained through “conversion cookies” to compile statistics for our website. These statistics tell us the total number of users who have clicked on our ad as well as which pages of our site were then accessed by each user. However, neither we nor other advertisers who use “Google-Adwords” receive any kind of information that can be used to personally identify users. You can prevent the installation of “conversion cookies” by making the appropriate change to your browser settings, for example by setting your browser so that the automatic placement of cookies is deactivated or by blocking cookies from the domain “googleadservices.com“. You can obtain the relevant data privacy policy from Google at the following link: https://services.google.com/sitestats/de.html

You can object to the use of Google AdWords Conversion-Tracking by installing a browser add-on at any time. This can be downloaded here:

https://www.google.com/settings/u/0/ads/plugin?hl=de

Deletion of your data: As soon as your information is no longer necessary for the above mentioned services, your data will be deleted. If you delete your user account, your profile will be deleted completely and permanently. If data needs to be retained for legal reasons, it will be blocked. This data will no longer be accessible for further use.

§ 14 Right to Information

At any time, you have the right to request the stored information about yourself. Likewise, you have the right to correct inaccurate data, blocking and deletion. To do so, please contact “support@outerscore.com” or by mail at the address above.

§ 15 Consent Revocation

If we ask you to authorize the processing of data within the scope of our online service, you have the right to revoke your consent with future effect at any time. In this case, your personal data will be deleted immediately.

§ 16 Changes to this Privacy Statement

This privacy statement represents our data processing in place. We therefore reserve the right to adjust this privacy statement to our data processing at any time. The latest version can be found at “https://www.outerscore.com/imprint”